POST:Admin Intern

Category: Office & Admin Location: Nairobi, Kenya Employment Type: Trainee
Summary:	FilmAid International (FilmAid) invites applications from qualified Kenyans to fill the above position. FilmAid International is a non-governmental organization that uses film to promote health, strengthen communities and enrich the lives of the world’s vulnerable and uprooted. FilmAid is currently implementing programmes in Dadaab and Kakuma refugee camps in Kenya.
Description:	Key Responsibilities: Finance Support Maintaining petty cash imp rest for Nairobi office The intern will be raising receiving invoices and placing payment requests Inputting all finance data in the system The intern will assist the Accountant in checking, correcting and processing field cashbooks Office Administration The intern will perform day-to-day administrative duties as assigned including receiving of FAI visitors and answering the telephone In charge of receiving & redirecting of office mails, including organizing for collection of mail from the field and dispatch of the same. In charge of office outlook: cleanliness & organization The intern will be Taking weekly office minutes Ensuring proper working of office utilities – Telephone, electricity & water Ensuring steady supply of kitchen supplies including:- beverages, toiletries & cleaning supplies Ensuring steady supply of office stationery, keeping record & taking stock of stationer Processing of camp permits Arranging flights and accommodation for staff on travel Arranging all travel documents for staff and advising them on all issues that relate to traveling HR administration Support The intern will Maintain the leave schedule for Nairobi Office Maintaining an up to date emergency contact list of all staff Preparing all staff IDs and providing all basic information to new staff Logistics Support Maintain a list of regular suppliers and compile and regularly update the standard material list In-charge of Nairobi office Storage & stores Management; process of issuing, security of stores, ensuring regular stock takes Maintain the fixed asset register for Nairobi Office
Requirements:	Required Qualifications and Experience Be of Kenyan nationality Bachelors Degree or Diploma in Business Administration commerce, recognized certificate of professional qualification in Accounting (ACCA, CPA) and / or other relevant discipline Proficiency in MS Word and Excel. Proficiency in internet use will be an added advantage Experience in Accounting and or office administration preferably with a humanitarian aid organization will be an added advantage Ready to work for long hours, and able to travel to hardship areas Team player, excellent interpersonal and communication skills Ready to work with minimal supervision with ability to work both independently and as part of a team Ability to prioritize multiple tasks Detail oriented and good organizational skills A valid driving license will be an added advantage Commitment to humanitarian principles and action Please email applications with only cover letter, CV and 3 references by 31st January 2010 Applicants who will attach copies of their certificates and other documents WILL BE DISQUALIFIED Applications to be submitted through email only and only short listed candidates will be notified

Job ID:	31662
Date Posted:	20 January 2010
Closing Date:	31 January 2010
Contact Info:	Unspecified FilmAid APPLY ONLINE